Job Title:                  Human Resources/Payroll Administrator
Department:             Executive
Reports To:             Human Resources Manager
Prepared Date:        February 2010

SUMMARY:

This position provides comprehensive administrative support for all Human Resources and Payroll functions
as needed (record keeping, file maintenance, HRIS entry, payroll processing, maintenance and, etc.) 
Administers employee health, welfare and retirement plans company-wide.  Acts as a liaison between
employee and other providers as needed to resolve benefit related questions and ensure effective utilization
of plans and positive employee relations.  Ensures all administrative efforts are in accordance with federal
and state regulations and plan provisions are followed.  This position is also responsible for all required
report filing.  Proactively recommends changes in HR administrative practices or procedures as required.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Assist management and employees by responding to benefit/payroll related issues and/or questions
• Supports the benefit programs, coordinates open enrollment, tracks enrollments and creates reports
• Data entry into HRIS and other HR/Payroll systems (i.e. personal data, compensation, new hire
  information, performance evaluations, status changes, training, benefits and etc.)
• Ensure benefit enrollments, terminations, and other relevant forms are processed through the
  appropriate carriers
• Coordinates employment activities such as applications, candidate interviews, offer letters,
  background checks, pre-employment drug screening, new hire paperwork and orientation
• Maintain applicant tracking and employee data
• Prepare annual EEO-1 Report and other reports as required
• Provide support for all employee programs and events
• Create and maintain HR/Payroll records and files
• Administer and track STD, LTD, FMLA leave requests
• Reconcile monthly medical, dental, and etc. bill’s
• Assist with 401K administration.  Process changes and updates with third party administrator (TPA). 
  Provide assistance with year end testing, 5500, Summary Annual Report (SAR), and report preparation
• Administers Workers’ Compensation program; prepares and files related reports
• Oversee and track educational assistance/reimbursement program
• Support the payroll process by reviewing timecards and assist in processing payroll in an accurate and
  timely manner
• Maintain confidentiality of all HR and payroll information being processed
• Monitor compliance with local, state and federal employment law posting requirements
• Compile and furnish information for required reports and surveys upon request
• Responds to inquiries from authorized third parties, such as employment verifications

QUALIFICATIONS

EDUCATION and EXPERIENCE:

Associate’s degree or equivalent and 3+ years Human Resources/Payroll experience or equivalent combination
of education and experience.

COMPETENCIES:

• High level of interpersonal skills to handle sensitive and confidential situations/documentation
• Excellent organizational skills and detail oriented
• Payroll background with HRIS knowledge

Proficiency in Paylocity’s WebPay and report writing preferred, but not required

• Must be proficient in Microsoft Office Excel, Power Point and MS Word
• Must be able to interact and communicate well with individuals in all areas of the company
• Position continually requires demonstrated poise, tact and diplomacy
• Must demonstrate exceptional verbal/written communication skills across the organization in all areas
• Maintains high level of confidentiality
• Demonstrated knowledge of EEO policy
• Prioritizes and plans work efficiently

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while
performing the primary functions of this job with normal office conditions. The noise level in the work environment
is usually quiet.

Employees are held accountable for all duties of this job.  The job description is not intended to be an
exhaustive list of all duties, responsibilities or qualifications associated with the job.